Haliç Congress Center September 28-29, 2022

Terms and conditions

TO PRIVATE INDIVIDUALS AND LEGAL ENTITIES

(SALE OF TICKETS ON WEBSITE)

Byteza Limited, a company incorporated under the laws of the United Kingdom, with registration number 14038914, having its registered office at 85 Great Portland Street, First Floor London, United Kingdom W1W 7LT (hereinafter referred to as the “Company“), enters into this agreement with any individual and/or legal entity (hereinafter referred to as the “Customer“). This Agreement is a contract of adhesion and regulates the relations between the Company and the Customer (hereinafter the Company and Customer jointly referred to as the “Parties“).

  1. TERMS AND DEFINITIONS USED IN THE AGREEMENT
    1. Insofar as the following terms and definitions are used under this Agreement they shall have the following meaning, unless expressly stated otherwise. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
      1. Agency staff – representative of third parties hired by the Company, e.g. security or reception staff.
      2. Agreement – the present agreement, all annexes, appendices to this agreement and any amendments thereto.
      3. Company – Byteza Limited, a company incorporated under the laws of the United Kingdom, with registration number 14038914, having its registered office at 85 Great Portland Street, First Floor London, United Kingdom W1W 7LT.
      4. Customer – any individual and/or legal entity that accepts this Offer, purchases a Ticket and pays its price.
      5. Event – the conference “Traffic Summit” organised by the Company. Information about the Event can be found on the Website.
      6. Offer – the public offer which forms the subject matter of this Agreement as defined in article 2.
      7. Order – the decision of the Customer to purchase a Ticket to the Event, issued online.
      8. Organiser – representative of the Company designated as “organiser”.
      9. Party – the Company, the Customer and the Visitor (as defined herein below into this Agreement).
      10. Service – services to be provided on the Website by the Company in connection with the Event and the Website including registration of Visitors and sale of Tickets.
      11. Ticket – document entitling the Customer to visit the Event. One Ticket is valid for one person.
      12. Visitor – person(s) specified by the Customer in a ticket purchase form and automatically registered as a visitor to the Event.
      13. Website – website of the Event with a URL of https://trafficsummit.com/.
  2. SUBJECT OF AGREEMENT
    1. The subject matter of the present Agreement is the sale of an admission Ticket for the Event to a Customer, in accordance with the present Terms and Conditions. These are the Terms and Conditions governing the use of the Service and the agreement that operates between the Customer and the Company. These Terms and Conditions set out the rights and obligations of all Customers regarding the use of the Service.
    2. The Service is provided by the Company in relation to the Customers.
  3. EVENT AND OFFER CONDITIONS
    1. The timing of the Event is published on the Website.
    2. The Event programme published on the Website is preliminary. Separate items of the Event may be changed to similar ones or excluded by the Company on a unilateral basis.
    3. The Service shall be rendered by the Company to the Customer collectively with other Visitors of the Event. The total number of Customers and/or Visitors to whom the Service is rendered shall be up to the discretion of the Company.
    4. The acceptance of this Offer is completed only when the Customer takes series of the following steps:
      • filling out a ticket purchase form on the Website/requesting an invoice for the Ticket purchase;
      • acknowledging and agreeing with the Terms and Conditions and the Privacy Policy of the Company regarding the provisions of the Services;
      • paying for the Ticket in full.
    5. Acceptance of the Offer by the Customer is the unconditional acceptance of terms of the present Agreement.
    6. The price of the Ticket for each respective category of attendance is published on the Website.
  4. RIGHTS AND OBLIGATIONS OF THE PARTIES
    1. The Company shall:
      1. organise the Event;
      2. provide the Customer via email, as specified in the Customer’s ticket purchase form, with an Event Ticket following the acceptance by the Customer of the present Terms and Conditions as well as the Privacy Policy of the Company;
      3. inform the Customer via e-mail regarding any changes and/or amendments related to the Event and such email will be sent to the Customer’s email address as specified in the ticket purchase form;
      4. ensure that the representatives of the Company are present at the Event;
      5. not disclose any personal information of the Customer and/or Visitor and not provide access to this information to third parties, subject to the present Terms and Conditions and/or the Privacy Policy of the Company and subject to the applicable laws of the Republic of Cyprus, as amended from time to time.
    2. The Company shall have the unilateral right to:
      1. demand full acceptance by the Customer of the conditions of the Offer;
      2. use services of third parties to accept payments for the Tickets;
      3. change the programme of the Event on an unilateral basis and to publish the appropriate information regarding such changes on the Website;
      4. turn the Website on and off, perform preventive maintenance on the server and other equipment used in the operation of the Website at a convenient time, informing Customers of such actions on the Website;
      5. reserve the right of non-fulfilment of the Service in case of force majeure (clause 8 of the present Agreement);
      6. reserve the right to postpone/reschedule the Event (clause 6 of the present Agreement);
      7. reserve the right to send newsletters containing informational materials to the Customer’s contact data according to clause 4.5.;
      8. take photographs and audio-visual recordings of the Event and the Customers and/or Visitors being present at the Event. The Company and/or its contractual partners and/or authorized persons, are entitled use the above-mentioned photographs and audio-visual recordings at their own discretion, including (but not limited to) to publish them in printed media and/or on websites, and the Customers and/or the Visitors hereby give their consent to the Company and/or its contractual partners and/or authorized persons) to use the same as specified herein above into this Clause 4.2.8 and without paying any compensation/charges to the Customer and/or its representatives and/or the Visitors;
      9. process Visitor’s personal data provided by the Customer, including gathering, systematisation, collection, saving, updating, depersonalisation, blocking and destroying without receiving the corresponding written consent from the Visitors as the Customer hereby represents that any information and/or personal data provided by the latter regarding a Visitor, have been provided with the prior consent of such Visitor given to the Customer and the Customer is duly authorised by a Visitor to provide the Company with such information and/or personal data. The acceptance of the present Offer and payment of the Event Ticket under this Agreement confirms the Customer’s and the Visitor’s (whose Ticket(s) are paid by the Customer) consent regarding the Company’s rights as specified in this clause;
      10. reserve the right to refuse access to the Event and/or reject any Customer and/or Visitor from the Event, without refunding their Ticket, if such a person breaks any applicable laws and/or regulations and/or if such person does not comply with the reasonable directions of the Company and/or the Organiser and as a result the Customer and/or the Visitor disrupts the Event or causes any difficulties/obstacles/discomfort for other persons being present at the Event.
    3. The Customer shall:
      1. become familiar with the conditions of the present Agreement and the Ticket prices as these have been published on the Website, from time to time, prior to accepting to the present Agreement;
      2. fully comply with all laws and regulations valid at the place of the Event as well as with any reasonable directions of the Company and/or the Organiser;
      3. read, acknowledge and accept the conditions of the present Offer;
      4. comply with age restrictions applied at the Event and as these have been published on the Website;
      5. specify the correct information about users’ own personal data and/or the Visitors’ personal data when purchasing a Ticket. If the Customer refuses to provide the necessary data, the Company shall have the right to refuse the sale of a Ticket;
      6. check and/or review the information provided in relation to the Customer and/or the Visitor before submitting the ticket purchase form for the completion of the purchase of an Event Ticket. The Customer shall bear full responsibility as to the validity and correctness of the data used and/or submitted regarding the Customer and/or the Visitor so as to purchase an Event Ticket;
      7. pay the price for the Ticket in full;
      8. provide his/her ID when receiving a badge (Ticket) granting him/her access to the Event on demand of the Organiser and/or the Company and/or the Agency Staff;
      9. provide his/her ID when entering the Event area each time on demand by the Organiser or Agency Staff;
      10. indemnify the Company for any damages or sanctions resulting from the Customer’s or Visitor’s (whose Ticket(s) are paid by the Customer) own actions, breach of laws, regulations or obligations under the present Agreement, including not having the required consent under, including but not limited, clauses 4.2.7., 4.2.8, 4.2.9., 4.5. and 4.6.
    4. Customer has the right to:
      1. order a Ticket on the Website or make a purchase of an Event Ticket by paying the correspondent invoice issued by the Company. By doing so, the Customer agrees that he/she accepts the conditions of the present Offer in full.
      2. unsubscribe from receiving promotional materials under the present Terms and Conditions.
      3. select a payment method for the Ticket price from those offered on the Website.
    5. The Customer, by making a payment (including discounted payment with a promo code) under the present Terms and Conditions, hereby agrees and consents to receive informational and promotional materials about goods/services/products offered by the Company and/or contractual partners of the Company, as well as information specifying materials provided earlier. The Customer acknowledges and agrees to get newsletters, electronic newsletters and other mailings (both individual and mass) issued by the Company at its own discretion for the purpose of informing about industry news and/or promoting goods/services/products, offered by the Company and/or contractual partners of the Company.
    6. The Company and the Customer have agreed that the Company (its contractual partners and authorised persons) shall have the unilateral right to use photographs and audio-visual recordings made according to clause 4.2.8., either with or without adding the Customer’s name. The acceptance of the present Offer and any payment made as per the present Terms and Conditions and with the purchase of an Event Ticket, it is hereby confirmed by both Parties that the Customer and/or the Visitor (whose Ticket(s) are paid by the Customer) consent with the Company’s unilateral rights as specified herein above into the clause 4.
    7. Visitors shall not disturb the normal course of the Event or create any difficulties/obstacles/discomfort for other persons present at the Event by their own actions. This includes any actions taken regarding total or partial loss of their property and addressing the issues related to lost property.
  5. PAYMENT FOR THE SERVICE
    1. The Customer may purchase an Event Ticket with one of the following payment methods:
      1. If the Customer is a legal entity, it may request an invoice for a Ticket purchase. Requests should be sent to the Company’s contact person. The Customer receives an invoice and processes payment for services. Invoice is to be provided by the Company;
      2. If the Customer is an individual, he/she shall pay online after completing the ticket purchase process on https://trafficsummit.com/The Customer shall fill in contact details in the ticket purchase form and confirm all the details by clicking the “Buy Ticket” button.By clicking the “Buy Ticket button the Customer shows a full and absolute acceptance of the present Terms and Conditions. The agreement shall be deemed to have been made once the Customer clicks the “Buy Ticket” button and once all the actions mentioned above have been accurately performed.After clicking the “Buy Ticket” button the Customer is transferred to the payment page.
  6. TICKETS REFUND. CHANGES OF DATE AND/OR TIME OF THE EVENT
    1. The Customer may cancel the Ticket and request a refund no later than 45 days prior to the start of the Event. The tickets cancelled by Customers later than 45 days prior to the start of the Event are not to be refunded.
    2. In case of a Ticket cancellation no later than 45 days prior to the start of the Event, the Customer must notify the Company via email with the request of a refund. The Company shall refund the Customer the amount accepted as payment from the Customer for the Ticket by means of the same electronic payment that was used for acceptance of the payment and to the same banking details (electronic wallet) that the Customer used to send its payment. The Company shall reimburse the funds after deduction of the service charge within 30 calendar days of the original date of the Event.
    3. In case of an Event cancellation, the Customer shall be refunded the full Ticket price within 30 calendar days from the date of the cancelled event. In case of discounts made available by the Company and based on its sole discretion, the Customer will be refunded of such amount as specified in the promotional discounts offered by the Company.
    4. The Company reserves the right to postpone/reschedule the Event.
      1. In case of such postponement/rescheduling the Company shall change the Event status on the Website to “Postponed” and set the new date of the Event within 60 calendar days. The new date should be within 1 year of the original date. Once the new date is set, the Company shall announce the date of the Event on the Website and notify the Customers via email.
      2. The Company reserves the right to give an option of retaining registration for the rescheduled event (new date) or alternatively moving the value of the purchased Ticket to the next available event.
      3. The Customers who can no longer attend the rescheduled Event (new date) or next available event shall notify the Company within 14 days from the original date of the event and request a refund. The refund shall be paid within 30 days from the original date of the event or the date the Company receives request for a refund, whichever is later.
    5. If the Customer does not notify the Company that he/she wishes to obtain a refund, or does not notify the Company within the times set out above, the Customer is deemed to have chosen to retain registration and is not entitled to a refund.
  7. LIABILITY AND DISPUTES RESOLUTION
    1. The Company shall not be liable for non-compliance or improper compliance of services on its part or on the part of third parties, arising due to the unreliability, failure or delay of confirming information provided by the Customer and arising as a result of other violations of the terms of the Offer by the Customer.
    2. The Company shall not be liable for the Customer’s nonattendance of the Event for reasons outside of the Company’s control.
    3. The Company shall not be liable for the nonconformity of the Event with the Customer’s expectations and its subjective judgement.
    4. The Company shall not be liable for any personal property of the Visitor, damaged or otherwise fully or partially lost at the Event. In such cases, the owner of the lost property shall have the right (at its own discretion) to file a statement with the law enforcement authorities.
    5. The Company shall not be liable for any actions or representations of third parties, including other participants, sponsors and/or visitors of the Event. The Company is neither a party to, nor does it engage with or act as a guarantor for any agreements or deals entered into between any participants, sponsors, visitors and/or other persons present at the Event. The Company is not obliged to answer any claims which seek to involve the Company in agreements or deals entered into between participants, sponsors, visitors and/or other persons present at the Event.
    6. The Company shall not be liable for any links to third-party websites or services that the Service may contain and that are not owned or controlled by the Company. The Company has no control over, and assumes no responsibility for the content, privacy policies or practices of any third party websites or services. The Customer further acknowledges and agrees that the Company shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with the use of or reliance on any such content or services available on or through any such websites or services.
    7. The Company and the Customer shall make all efforts to reach consent on any dispute by means of negotiations. In the event of failure to reach consent by means of negotiations, disputes must be submitted for settlement in a court at the location of the Company.
    8. This Agreement and the contractual relationship of the Parties is governed by the applicable laws of the Republic of Cyprus.
    9. These Terms and Conditions may have been translated if the Company has made them available on the Website. In case of any disputes the English language version shall prevail.
  8. FORCE MAJEURE
    1. The Customer and the Company shall not be responsible for the complete or partial failure to fulfil their obligations under the present Agreement if such failure is caused by force majeure, i.e. extraordinary and unavoidable conditions under the given circumstances.
    2. The circumstances of force majeure, in particular, include: natural disasters, acts of war, national crisis, strikes in the industry or region, the actions and decisions of public authorities, failures arising from telecommunications and energy networks, the effect of malware, as well as the unscrupulous actions of third parties expressed in actions aimed at unauthorized access and/or disabling the software and/or hardware system of each Party.
    3. In case of force majeure the Company reserves the right to postpone/reschedule the Event.
      1. If the Event is rescheduled, the Company shall announce the date of the Event on the Website within 60 calendar days after the termination of the above-mentioned circumstances.
      2. If it is impossible to set the date and time of the Event within the specified period, the Company shall provide information about the postponement of the Event on the Website. The date and time of rescheduled Event shall be announced by the Company no later than 6 months from the date of termination of the above-mentioned circumstances.
      3. If the Company does not set the date and time of the rescheduled Event and has not posted information about it on the Event website within 6 months from the date of termination of the above-mentioned circumstances, the Event is considered to be cancelled, this Agreement is subject to termination, and the Company shall refund the Customer the Ticket price.
  9. PRIVACY POLICY
    1. The Company shall not be responsible and shall not reimburse losses caused by unauthorized use of identification details of the Customer by the third parties.
    2. The Customer hereby undertakes and represents that he/she has reviewed, accepted and acknowledged the Privacy Policy of the Company included in a separate document available on the Website at https://trafficsummit.com/privacy-policy-2/ prior submitting the ticket purchase form for the purchase of an Event Ticket.
  10. CHANGES TO THESE TERMS AND CONDITIONS
    1. The Company reserves the right, at its sole discretion, to modify or replace these Terms and Conditions at any time. If a revision is material, the Company will make reasonable efforts to provide at least 10 days’ notice prior to any new terms taking effect. What constitutes a material change will be determined at sole discretion of the Company.
    2. By continuing to access or use the Service after those revisions become effective, the Customer agrees to be bound by the revised terms. If Customer does not agree to the new terms, in whole or in part, he/she shall stop using the website and the Service.
  11. COMPANY DETAILS:
    Byteza Limited
    Registered office: 85 Great Portland Street, First Floor London, United Kingdom W1W 7LT
    Company number: 14038914
    Email: info@trafficsummit.com